Administrative Coordinator, Haematology Global Commercial, OBU

Administrative Coordinator, Haematology Global Commercial, OBU

Location: Gaithersburg, MD

Introduction to role

Are you ready to make a difference in the world of Oncology? At AstraZeneca, we are currently searching for an Administrative Coordinator to join the Haematology Global Commercial team.  In this role, you will provide essential support to our Global Commercial Heads and broader commercial team. Your role will be pivotal in ensuring the smooth operation of our team’s activities, from project management to maintaining documentation and systems.

Accountabilities

• Manage calendars, travel bookings, and expense reporting for the Haematology Global Commercial Heads (GCHs) and support the broader global commercial team with expense reporting and larger meeting arrangements.
• Support OBU team members in managing the global commercial budget by working with budget owners to ensure accurate financial planning and management in Anaplan, submission of SOWs and invoicing, and liasing with vendors as required.
• Coordinate larger internal and external meetings/conferences, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available.
• Respond on behalf of the GCHs to different partners while maintaining high professional standards and meeting conflicting needs. Handle more intensified or raised inquiries from other PA/administrative staff.
• Accurately transcribe, type, format, and proofread a wide variety of materials (e.g., correspondence, invoices, contracts, meeting minutes, reports, and presentations) using Microsoft Office.
• Use desktop publishing software to design more complex documents to support the department's work.
• Provide specialist project-based administrative support when required.
• Prepare documents, presentation materials, and official information releases on behalf of the team and distribute them to required collaborators.
• Plan, organize, and schedule your workload to ensure all activities are completed accurately and on time.

Essential Skills/Experience

• HS Diploma or GED, Bachelor's degree preferred
• 5 plus years prior Personal Assistant experience or experience supporting high-level executives within a global organization
• Ability to follow processes
• Good communication skills. Ability to build relationships/network across peer group and key stakeholders in a manner that improves work output and enhances the reputation of the Haem team.
• Specialist knowledge in relation to administrative/business support activities in the relevant area
• Competent in the use of relevant office equipment and systems
• Experience with a variety of software/systems
• Thorough understanding of the local organization, and extensive knowledge of how local business processes interface with other relevant processes and information systems.
• Able to undertake a full range of budgetary/finance activities relevant to the area of work
• Can create and maintain systems for efficiency for both self and others

Desirable Skills/Experience

• Project management skills

The annual base pay (or hourly rate of compensation) for this position ranges from $30.38/hr to $45.58/hr. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program [401(k) plan]; paid vacation and holidays; paid leaves; and, health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, we are driven by a shared purpose – to push back the limits of science to change lives. Our Oncology Business Unit is at the forefront of this mission, relentlessly following the science to deliver more effective treatments. We are entrepreneurial, courageous, and pioneering in our approach. Here you will find varied opportunities, access to industry-leading research and technology, and product launches from a pipeline like no other. Join us in our journey to redefine cancer treatment.

Ready to make an impact? Apply now and be part of our bold ambition!