Personal Assistant

This role is based in Barcelona, with an on-site commitment of three days a week. Fluency in English is required.

Are you ready to embark on a dynamic journey as a Personal Assistant within Evinova? This role offers a unique opportunity to provide exceptional PA support to the Head of HR, partial assistance to the Customer Experience Lead, and contribute to the thriving Barcelona office. If you possess high standards, enthusiasm, and a passion for learning, along with excellent communication skills and the ability to act independently, this position is tailor-made for you! Your attention to detail and strong organisational skills will be crucial as you manage complex calendars, coordinate meetings, handle travel arrangements, and assist with site-related tasks.

Accountabilities

• Proactive management of calendars
• Extensive and proactive planning of travel arrangements and accommodations
• Provide internal and external meeting arrangements and support
• Facilitating contracting: Statement of Work, purchase order creation, invoice resolution and other financial administration
• Manage logistics for new hire onboarding
• Work collaboratively with the wider Evinova PA/admin team to provide specialist project-based administrative support when required
• Maintain databases and distribution lists
• Foster team collaboration by organising regular site team meetings and activities
• Working with site lead on social events/activities
• Working with the Comms lead on global events and virtual global activities
• Coordinating SHE activities and working with the local facilities team

Essential Skills/Experience

• At least 3 years prior PA experience with excellent verbal and written communications and organisation skills
• Ability to exercise discretion with sensitivity to highly confidential information
• Strong attention to detail, working to consistently deliver to a high standard
• Track record of handling and resolving challenges quickly and efficiently
• Experience of a variety of software/systems, including online meeting systems
• Ability to work effectively in cross-functional teams and manage multiple priorities
• Organisational and time-management skills with the ability to handle multiple tasks while properly prioritising urgent and high-impact work
• Ability to think proactively and show initiative
• Curious, embraces new ways of problem solving, new ideas and new ways of working

Desirable Skills/Experience

• Experience working alongside others and offering support to achieve shared goals
• Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement
• Creative, innovative and solution-focused
• Experience of working in a global corporate organization
• Experience in event and conference management
• Ability to thrive in a fast-paced and continuously evolving environment, showing flexibility and resilience in response to changing organisational priorities

About Evinova 

Evinova is a health-tech business, accelerating the delivery of better health outcomes by propelling the life sciences sector forward in digital health, from the inside. Through our application of science-based expertise, evidence-led rigor, and human experience-driven insight, our digital solutions are deliberately designed so that everyone can reach better health outcomes together. Evinova is a health-tech business within the AstraZeneca Group.  

Digital Health is the convergence of healthcare with technology, data, and analytics to transform the healthcare industry and improve human health.  

At AstraZeneca, our goal is to improve patient experience and outcomes. We’ve been working hard to make this a reality, and our accumulated years of experience enable us to embed digital health at scale in our business and lead with our digital patient solutions.  AstraZeneca has Digital Health as one of the top strategic priorities for the company.  

Why Evinova (AstraZeneca)? 

Evinova draws on AstraZeneca’s deep experience developing novel therapeutics, informed by insights from thousands of patients and clinical researchers. Together, we can accelerate the delivery of life-changing medicines, improve the design and delivery of clinical trials for better patient experiences and outcomes, and think more holistically about patient care before, during, and after treatment. We know that regulators, healthcare professionals, and care teams at clinical trial sites do not want a fragmented approach. They do not want a future where every pharmaceutical company provides its own, different digital solutions. They want solutions that work across the sector, simplify their workload, and benefit patients broadly. By bringing our solutions to the wider healthcare community, we can help build more unified approaches to how we all develop and deploy digital technologies, better serving our teams, physicians, and ultimately patients. Evinova represents a unique opportunity to deliver meaningful outcomes with digital and AI to serve the wider healthcare community and create new standards for the sector. Join us on our journey of building a new kind of health-tech business to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering cutting-edge methods, and bringing unexpected teams together. Interested? Come and join our journey.   

So, what’s next!

Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.