Administrative Coordinator

Do you have expertise in, and passion for office administration? Would you like to apply your expertise to impact technology teams in a company that follows the science and turns ideas into life changing medicines? Then this role at AstraZeneca might be the one for you!

INFORMATION TECHNOLOGY

Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. Working in Technology here means you’ll be a self-starter who is comfortable stepping up and taking initiative and ownership, willing to constantly explore and challenge the status quo. You’ll be empowered to orchestrate new possibilities, solve challenges, and continuously innovate. 

What you’ll do

We’re focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we believe we can really change the course of medicine and bring big new insights to life. As an Administrative Coordinator, you’ll play a pivotal role in providing proactive and valuable support to senior information technology (IT) executives. 

This role provides direct and proactive support to one (or more) senior IT executives and local support for local team members as required, as detailed in the responsibilities. You will work with the team providing high-quality global support, and will be required to use your initiative and creativity to deliver in this fast-paced and dynamic environment.

Responsibilities/Duties:

• Proactively handle diary and event activities (calendar, scheduling, room bookings, distribution lists)

• Lead and coordinate logistics relating to virtual and face to face meetings

• Production of presentation material (or similar) needed by senior IT leadership team member

• Provide 1:1 administrative support at a senior level; to include complex calendar management, travel bookings, visa management, expenses management. 

• Provide support for the management of purchase orders, co-ordination of local SHE activities, visitor and facilities support, and event co-ordination

• Independently and pro-actively resolve issues and challenges relating to administrative requests.

• Facilitates smooth communications between executive and other internal and external collaborators.

• Lead the practical arrangements and contribute to the preparations of internal and external meetings

• Participate in and contribute to knowledge sharing and training.

• Participate in and contribute to administrative continuous improvement activities

• Provide guidance/coaching and mentoring to colleagues where required

• Recognised as an subject matter expert on certain administrative processes that are likely to be run across the global Personal Assistant (PA)/Administrative Coordinator (AC) community

• Leading starters/movers/leavers processes for the IT leadership teams

• Provide coverage for other PAs during period of absences and will support any urgent matters within their time zone.

Essential for the role

• 3 plus years of administrative experience supporting VP level executives or above

• High School Diploma or equivalent required, college degree preferred

• Demonstrated ability to effectively work in a global environment. 

• Demonstrate intermediate to advanced PC skills and ability, including Microsoft office and other industry applications, e.g., SharePoint, Zoom and Microsoft Teams

• Ability to prioritize time sensitive assignments. 

• Ability to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team. 

• Flexibility to adapt to ever-changing needs and deadlines. 

• Ability to effectively multitask in a dynamic environment while maintaining confidentiality and discretion. 

• Ability to demonstrate tact, persuasion and/or negotiation and maintain confidentiality. 

Why AstraZeneca?