HR Talent Acquisition Admin Specialist with Swedish

HR Talent Acquisition Admin Specialist with Swedish

Location: Warsaw, hybrid work (3days from office, 2 days from home)

Working as a key member of the HR Services Team based in Global Hub, we are looking for a customer service oriented specialist to provide support to our regional HR professionals and customers across our core workforce administration and recruitment administration activities.

You will utilize our suite of core and enabling HR technology (Workday, ServiceNow case management, telephony, etc.) to execute a range of activities, directly contacting customers and HR professionals when needed to solve more complex problems. Our People Services teams will work together with key HR and IT stakeholders around the world to identify and implement process and technology improvements to our way of working in HR and our interactions with customers.

Typical work scope includes but is not limited to:

• Schedule job interviews with candidates, manage all calendars updated and coordinate all interview logistics
• Create job contracts, offer letters and other documentation required for hire
• Manage candidates communication including candidates rejections
• Manage candidate expenses
• Receive and answer candidate queries
• Provide administrative support to Taq Partners and hiring managers through the recruitment process
• Use the HR knowledge base and internal work instructions to ensure that processes are executed correctly and customer guidance is provided in an effective and consistent manner
• Perform data quality checks on employee data in Workday, manage the list of errors, discover data gaps and liaise with Employee/Manager or Local HR to correct data when applicable
• Work with Talent Acquisition teams to execute new hire data entry processes, including externally managed resource data entry/tracking requirements as appropriate
• Look for opportunities to improve process execution and technology usage
• Support expanded provision of HR Services from offshore teams by building customer trust in the People Services’ ability to deliver and supporting the incorporation of new services and countries/customers

Knowledge, Skills & Experience we’re looking for:

• Experience supporting HR processes and transactions, ideally in Workday
• Keen attention to detail and focus on data accuracy
• Understanding of common HR and service center enabling technologies – e.g. case management, telephony and online user portals
• Able to communicate fluently in English
• Fluency in Swedish
• Demonstrated ability to manage competing tasks efficiently and prioritize workload within a matrixed team environment
• Experience in Microsoft applications
• Highly developed communications, organisation and interpersonal skills
• Proven ability to work with confidential data
• Experience of delivering against Service Level agreements, including working with third party providers to meet work deadlines
• Ability to think analytically and effectively problem solve using creative solutions
• Flexibility and adaptability to change
• Experience in process transition/project coordination will be an asset