Executive Assistant

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

Job Title: Executive Assistant

Hybrid role

Embark on an exciting career as the Executive Assistant to the President at AstraZeneca Canada, and the Head of CVRM, V&I Business Units and Patient Center of Excellence. In this pivotal role, you will play a key part in assessing complex, ambiguous, and high-impact challenges, and recommending solutions that support decision making within operational guidelines.  This position offers a unique opportunity to thrive in a dynamic environment, where achieving and maintaining the highest standards of accuracy, efficiency, and presentation are achieved.

Accountabilities:

As an Executive Assistant, you will manage appointments and schedules, make complex global travel arrangements, and coordinate internal and external meetings/conferences. You will also support confidential business projects, and work with peers across AstraZeneca to set standards and drive continuous improvement. You will also facilitate internal communications between executives, managers, and employees; and between the executive and external parties. This role also involves managing Cost Center budget targets by accurately processing expenses and creating vendors and purchase orders as required.  In this role supporting two executives, you will uphold these accountabilities for both the Country President as well as the Head of CVRM, V&I Business Units and Patient Center of Excellence. 

Essential Skills/Experience:

- Proven experience, at least 5-7 years’ experience as a Senior PA/ Executive Assistant supporting Directors, VPs, or C‐suite individuals in a complex, international organization

- Self-motivated, demonstrates a “can do” approach, and able to prioritize to drive projects through to completion

- Excellent administrative skills and the ability to exercise sound judgment whilst proactively, efficiently and accurately managing a demanding workload

- Exceptional planning and organizing skills

- Impeccable attention to detail and accuracy in setting calendar and travel plans, hosting guests etc.

- Strong financial acumen and ability to work in Excel and key financial systems i.e. Coupa, SAP

- Ability to handle sensitive information in a confidential manner

- Collaborative, with excellent interpersonal and communication skills

- Confident communicating at all levels internally and externally whilst exercising discretion, tact and diplomacy

- Bilingual (English/French) would be an asset

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, we believe in leading our Operations function at an exciting time of growth and evolution. We pioneer new approaches and processes across our sites, empowering our teams to foster a Lean mindset and sustainable practices. We are looking for team players who are open to others' views and draw on the diverse expertise of our teams. With cross-functional working practices, we have the guidance we need to flex and evolve to better overcome any obstacles.

Join us if you want to be challenged in your everyday work, it takes drive and determination. We take the extra initiative to overcome barriers and make things happen. We play a key role in managing the sites. from people to processes. to ensure that our medicines successfully get to patients in need.

Ready to make a difference?

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 10 years
• Top 100 Employers Award
• Canada’s Most Admired Corporate Culture
• Learn more about working with us in Canada
• View our YouTube channel

Are you interested in working at AZ, apply today!

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.

Join us as an Executive Assistant to The President, AstraZeneca Canada, along w