Business Support Coordinator

Business Support Coordinator

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

As the Administrative Coordinator, you will provide support to the Oncology Regulatory Science, Strategy & Excellence (ORSSE) functional leaders and their senior staff as well as coordinate projects. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, routine reporting, projects and correspondence.

Responsibilities/Duties Include:

•            For several ORSSE leaders, lead sophisticated calendars to schedule meetings, conference calls, videoconferences and special events; prioritize calendar conflicts

•            Handle telephone calls, mail disposition, multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences

•            File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken

•            Effectively coordinate and collaborate with other Administrative Assistants within AstraZeneca on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones

•            Establish and maintain a robust professional network across administrative teams in Global sites to facilitate effective working

•            Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints

•            Track FTE hiring / departure, temp hiring / departure against approved budget targets

•            Manage team website to update content on a regular basis

•            Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint)

•            Effectively lead special projects and other duties as assigned

•            Schedule candidate interview, and handle onboarding procedures for new hires

•            Coordinate department trainings, offsite events for leadership teams, and all hands meetings

Essential Requirements

•            High School Diploma

•            5+ years of experience

•            Prior experience supporting multiple functional leaders

Desirable Requirements

•            Relevant training, multitasking, certifications in software, and/or time management

•            Proficiency in Microsoft Office Suite and SharePoint

•            Strong written and verbal communication skills

•            Ability to interact confidently with executives and employees at all levels

•            Ability to prioritize time critical assignments

•            Skilled at meeting logistics

•            Ability to maintain confidentiality

•            Ability to work autonomously

•            Able to handle last minute changes with composure and confidence

•            Flexible/inventive to adapt to changing needs and deadlines

•            Ability to multitask effectively

•            Efficient in supporting staff with software updates

•            Strong time-management skills

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 10 years
• Top 100 Employers Award
• Canada’s Most Admired Corporate Culture
• Learn more about working with us in Canada
• View our YouTube channel

Are you interested in working at AZ, apply today!

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com. 

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