Medical and iBex Coordinator

Introduction to Role:

Are you ready to make a meaningful impact on patients' lives through the work you do? We are looking for a Medical and iBex Coordinator who will contribute to Medical/iBex project performance by efficient administration and assisting the coordination of all projects and activities assigned to the person. This is an exciting opportunity to play your part in contributing to a business truly dedicated to its purpose and patients.

Accountabilities:

Support for Medical Affairs team:

• Administration of Medical Affairs projects/activities (in collaboration with project owner)

• Operational responsibility to set-up of the project/activity outline, tracking, maintenance and close out activities for the projects

• Acting and super-user and supporting others in the usage of tools/systems, as applicable – active organization of Advisory Boards, guidance within CE cluster, awareness of compliance and respective SOPs

• Actively supporting set-up and maintenance of information in AZ via tracking and communication tools (e.g. project databases, SharePoint, TEAMS). Entire meetings governance (online, onsite for whole medical team, MedLeads and for particular TAs

• Leading the practical arrangements and contribution to the preparation of internal and external (international congresses) meetings towards all Tas, meeting materials ensuring, logistics, contracts if applicable)

• Placing and receiving internal purchase orders in applicable systems

• Supporting payments, coding invoices and updating and reporting activities/projects´ financial status, SAP agenda, COUPA, any relevant FIN system

Support for iBex team - Innovation and Business Excellence team:

• Vendor selection support, price quotes collection, contract administration, ordering and payment administration

• Leading communication with various stakeholders (both internal and external), perform diverse administrative tasks in various programs and support internal assessments of new vendors or applications in cooperation with global support teams

• Own archiving of contracts and other documents, creation of internal orders in SAP and associated processes

• Maintain up to date evidence of IT hardware and software, order budget usage, etc.

• Support administration of internal assessment processes (3PRM, Security Assessment, RID, TIA,…)

• Interacting with other Coordinators and other applicable roles in MC, Region, AZ

• Continuously improving in the role and responsibilities

Essential Skills/Experience:

• SŠ/VŠ education

• MS Office user level, SAP experience advantage

• Good speaking and writing skills in English

• Organizational skills

• Flexibility

• Team work

• Communication skills

• Outcome oriented

• Capability to ensure successful independent conduct of responsibilities and appropriate interactions with internal and external customers

Desirable Skills/Experience:

• Previous administrative experience

• Project work experience

• Basic understanding of pharmaceutical business

• Patience, reliability, problem solving

Why AstraZeneca?:

Join at an exciting time of growth through innovation for AstraZeneca. Shape this journey by reimagining the way we work, at every turn we're innovating and taking intelligent risks. We do this to steer the enterprise, powering every function to run faster, more efficiently, and achieve more. With an unstoppable drive to learn we're problem-solvers by nature, taking every opportunity to dig into complex challenges and feed our curiosity. As a globally renowned enterprise, there's investment from the business and multiple opportunities to learn from our diverse network, try out varied routes and build a rewarding career.

Are you ready to make an even bigger impact on patients? Be a trusted partner in a fast-growing organisation. Apply now!