Team Administrator, Global Biopharmaceuticals Medical Respiratory & Immunology

Are you an experienced administrative professional with a curiosity about supporting high-performing teams? Do you have a passion for advancing clinical practice and reducing the global burden of long-term conditions? If so, we have an exciting opportunity for you at AstraZeneca! We are a global, science-led biopharmaceutical company that focuses on the discovery, development, and commercialization of prescription medicines. Our mission is to make a meaningful difference to patient health through great medicines that bring benefit for patients and make valuable contributions to society.

Join us at our Gothenburg site, with more than 2,400 employees from over 50 countries, you’ll feel a global atmosphere in a multinational environment. The best innovations don’t happen in isolation. We partner with others both locally and around the world, combining the great science in our labs with complementary technologies and know-how to accelerate the delivery of new life-changing medicines.

What you'll do:

As the Team Administrator, you will provide crucial support to our Global Medical Respiratory & Immunology Leadership Organization. You will be the central hub - a true “spider in the web” and the go-to person for our team on tactical activities. In this pivotal role, you will support approximately 60 colleagues and foster close relationships with finance partners.

Your Responsibilities will include:

• Lean Budget Management: Take charge of managing team confidence budgets as an Anaplan “super user.” You will provide vital support to colleagues with finance phasing, actuals, and reconciliation, ensuring accurate financial oversight while building strong connections with finance partners.
• Streamline Financial Processes: Assist teams with the efficient handling of Statements of Works, Purchase Orders, and Invoicing, ensuring seamless financial transactions.
• Support CO2 budgeting efforts by tracking travel requests and outcomes while resolving discrepancies between planned and completed trips.
• Maintain essential communication platforms such as MS Teams and SharePoint to enhance team collaboration.
• Facilitate onboarding and offboarding activities by helping line managers with checklist management.
• Develop a strong expertise in AstraZeneca’s internal systems to offer comprehensive support across the team.
• Provide logistical support for internal and external meetings, congresses, and events.
• Manage Leadership Team members' complicated calendars, ensuring efficient scheduling and coordination.
• Oversee multi-location travel arrangements and ensure timely filing of expense reports for Leadership Team members.
• Collaborate with other administrators to coordinate cross-functional activities across global time zones.

Essential Skills/Experience:

• 3 or more years of administrative experience
• At least 2 years of experience supporting Senior Leaders
• Demonstrated ability to effectively work in a global environment
• Demonstrated discretion and the ability to maintain confidentiality
• Ability to work autonomously, yet collaborate effectively with other AC(s)
• Strong time-management skills and ability to prioritize time critical assignments
• Flexibility and the ability to effectively multitask
• Strong written and verbal communication skills
• Strong ability with documented experience in budget management
• Capability to proactively prioritize and manage calendars
• Experienced domestic and global travel coordinator
• Expertise in planning and coordinating internal and external meetings
• Proficiency in Microsoft Office Suite, especially in Excel and SharePoint

Desirable Skills/Experience:

• While not required, experience in the biopharmaceutical industry would be beneficial.
• Bachelor’s Degree

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn't mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, we are driven by innovation, collaboration, and a desire to make a difference in patients' lives. Our BioPharmaceuticals Business Unit is growing rapidly, and we are constantly exploring new ways to improve patient care and outcomes. We believe in the power of diverse perspectives and inclusive teams, which is why we strive to create an environment where everyone feels empowered to speak up and share their ideas.

So what's next?

Are you ready to bring your skills and expertise to a company that values innovation and collaboration? Send in your application (CV and cover letter) no later than January 3rd2025. Apply today and join us in our mission to improve patient health worldwide!

Discover what it’s like to thrive at AstraZeneca. Learn more here: https://www.astrazeneca.com/our-company/our-locations/gothenburg.html