Business Operations Coordinator - 12-Month Secondment / Fixed-Term Contract

Job Title: Business Operations Coordinator

Location - Dublin

Competitive Salary & Benefits

Are you ready to take on a pivotal role that ensures the seamless operation of our office and field teams? As a Business Operations Coordinator, you will be at the heart of our operations, coordinating with service providers and vendors to meet business demands. Your role will involve diagnosing problems, crafting solutions, and identifying when support is needed. Leading Safety, Health, and Environment (SHE) activities in collaboration with the College Park Campus team, you'll ensure a safe and efficient working environment.

Accountabilities

Fleet Management

• Vendor Management: Engage with vendors supporting the car fleet in Ireland.
• Fleet Planning and Management: Oversee vehicle acquisition, disposal, replacement, and training.
• Driver Management: Develop policies for driver training, performance monitoring, and safety compliance.
• Compliance: Ensure adherence to road transport legislation and fleet safety regulations.
• Reporting and Analysis: Track fleet metrics such as fuel efficiency, maintenance costs, and accident rates.

SHE Management (Safety, Health and Environment)

• SHE Policy: Implement and promote SHE policies across the fleet and campus.
• Safety Training and Communication: Provide SHE training and maintain effective communication on SHE issues.
• Incident Reporting: Report incidents and identify corrective actions.
• Compliance: Ensure compliance with SHE legislation and regulations.

Procurement Support

• Define procurement procedures and establish a preferred supplier list for the Irish market.
• Set up a central repository for contract storage and create a knowledge base for training rollout.
• Build relationships with the Regional Procurement team for issue management.

Other General Support

• Storage Management: Oversee secure storage of business materials in line with company policies.
• Material Destruction: Coordinate secure destruction of obsolete documents and assets.
• Vendor Coordination: Engage with external providers for storage and destruction services.
• Documentation: Maintain records for all storage and destruction activities.

Essential Skills/Experience

• Understanding of fleet safety regulations, and SHE legislation.
• Proficient in engaging with and managing relationships with vendors, as well as internal and external partners.
• Articulate communication style to implement and promote policies and procedures, including training and incident reporting.
• Proficient in reviewing data to prepare reports on metrics and trends to support decision-making processes.
• Process oriented, with a focus on continuous improvement.
• Policy and process implementation experience, including training staff and managing compliance issues.
• Demonstrable procurement or vendor management experience in any sector.
• Proven ability to quickly learn and manage new administrative and procurement systems, including onboarding processes for vendors.
• Experience creating process documentation, training materials, or SOPs, and confidence in delivering training to colleagues.
• Ability to coordinate multiple concurrent tasks and projects across different business areas.
• Excellent interpersonal skills to manage, influence, and communicate with internal business partners and external vendors.
• Demonstrated problem-solving skills with the initiative to identify process improvements and enhance efficiency.
• Clear written and verbal communication skills for policy development, process documentation, and internal or vendor training.

Desirable Skills/Experience

• Experience managing fleet operations or logistics, preferably through third-party vendors.
• Experience working with or supporting teams in multiple countries or regions (e.g., within a cluster model).
• Experience rolling out procurement or vendor management systems (e.g., 3PRM 2.0 or equivalents).
• Project management experience or qualifications.
• Experience supporting business change, process improvement, or enhancement of operational standards.
• Strong IT Skills: Proficiency in business systems and collaborative tools (e.g., SharePoint, contract management platforms, procurement portals).

At AstraZeneca, we are driven by the potential to make a positive impact on lives. Our diverse team thrives on innovation, collaboration, and the freedom to explore new ideas. We are committed to fostering an inclusive environment where everyone can contribute their unique perspectives. With world-class tools and a dynamic international setting, we empower our employees to drive change and achieve personal growth. Join us on this exciting journey as we continue to expand our capabilities and make meaningful contributions to healthcare.

Ready to make a difference? Apply now to join our team!