Workplace Project Specialist

Job Title: Workplace Project Specialist

Career level - D3

Introduction to role:

Are you ready to make a positive impact on workplace environments? As a Workplace Project Specialist at AstraZeneca, you'll play a crucial role in creating spaces that foster employee well-being, collaboration, and productivity. You'll support the Workplace Design Director in developing and managing workplace standards, ensuring alignment with organizational goals and branding. From space planning to Vendor Management, you'll coordinate with stakeholders to deliver innovative solutions. You'll also lead on design process performance and data reporting, supporting delivery and design teams across office and laboratory projects. Dive into a dynamic role where your expertise will help shape the future of workplace environments!

Accountabilities:

Workplace Data Management and Customer Liaison:

• Development of the workplace design data processes and associated reporting including workplace performance data (Ratio’s, Space Performance and Categorisation)
• Maintenance and upkeep of design standard documentation and the Workplace Playbook
• SRM for Workplace suppliers including 3rd party Designers/Architects, Furniture Manufacturers and Dealers.
• Maintaining project documentation/filing structure and ensuring key design metrics and outputs are recorded and shared accordingly
• Co-ordination and issuance of documentation, surveys, meeting invites and outputs from the Vision and Discovery phase of workplace delivery
• Uploading key design stage outputs to the GERE hub (V&D, Concept, Detailed/Construction) and as built
• Supporting the local site teams (inc facilities teams) on the operational requirements post project delivery (in co-ordination with the Design Director)
• Maintaining an enquiry and activity/project log so that the Design Director and Project Portfolio Director can respond accordingly to new projects.
• Communicating the capability and value of the AstraZeneca iWork Strategy
• Support the Design and Project Portfolio Directors to provide structured reporting from project data
• Working with the wider team capital projects team to build reports and analytics, linking in with SharePoint, Power BI and other BI technology for reporting.
• Lead on the interaction with active projects for data collection as per agreed requirements
• Manage deliverables; on time and to specification, working with sites to clarify expectations and needs.
• Deputise for the Design Director as required for Workplace Project delivery
• Represent the Capital Projects- Office and Laboratory team in stakeholder meetings as required

Workplace Expertise:

• Develop in-depth understanding of Workplace Project Delivery
• Familiarity with standard design processes and required documentation to support project delivery
• Work with wider team to shape and drive development of the Workplace Playbook and client support material
• Keep up to date with latest advancements for delivering workplace capital projects

Relationship Management:

• Develop & maintain relationships with key stakeholders
• Develop & maintain relationships across Workplace groups (Facilities, Finance, Real Estate, Global Engineering and IT)
• Provide support and training on Workplace Project Delivery process to the business as needed.

Essential Skills/Experience:

• Must be fluent in English
• Excellent PC/IT skills
• Excellent working knowledge of Microsoft Office Products especially, Teams, Word, Powerpoint and Excel
• Excellent understanding of database management and structures
• Experience on common design software such as CAD, REVIT, Adobe Indesign.
• Knowledge of Capital Project delivery Processes
• Good working understanding of Microsoft SharePoint

Competencies:

• Strong communication skills
• Managing self and relationships with others
• Excellent organisational skills required
• Self-motivation and commitment to deadlines
• Accuracy and attention to detail
• Team working and co-operation, including dispersed/virtual teams.
• Analytical thinking and judgement.
• Ability to prioritise workload and juggle multiple tasks
• Ability to use independent judgement, when necessary and be assertive within parameters of the role

Desirable Skills/Experience:

• Experience working within a Capital Project delivery organisation and in delivering Office and/or Scientific Laboratory workplaces
• Experience working within complex matrix organisations where end consumers often have differing/conflicting needs
• Appreciation of building codes, regulations, and sustainability principles at a global level.

Qualifications:

• Design and/or Project Management Qualifications not essential although may be an advantage.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, you'll be part of a team driven by innovation in innovative science, Lean ways of working, and fast-changing digital technologies. Our commitment to delivering accelerated growth pushes us to evolve how we work, ensuring sustainable practices are at the heart of everything we do. With opportunities for global careers, you'll be supported by a community that values curiosity, problem-solving, and personal dedication. Here, you can make a real difference in people's lives while advancing your career in an inclusive environment.

Ready to take on this exciting challenge? Apply now to join our team!