Business Support Coordinator

At AstraZeneca, every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people. 

Main Duties and Responsibilities

Do you have an impressive track record as a Business Support Coordinator, outstanding organizational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in Oncology Regulatory Science, Strategy & Excellence (ORSSE) as a Business Support Coordinator, providing support to senior leaders, departments and projects. We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently and lead activities.

Working globally across different time zones, your focus will be on providing high quality and professional administration support to senior leaders/ line managers and assigned projects.  You will become an expert user across key business systems and tools and provide a professional point of contact for the organization.

Activities include:

• Extensive and proactive planning of travel arrangements, consisting of flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)
• Preparing agendas, presentation materials and other relevant documentation, as necessary
• Collating and processing of expense claims
• Creation and management of purchase orders in Coupa
• Organizing internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls
• Supporting the organization and set up of ORSSE wide initiatives and events
• Supporting department new starter onboarding
• Filing and scanning project correspondence
• Diary management for senior leader(s), using MS Outlook
  

Essential requirements

• Proven experience as an Administrative Coordinator or Administrator supporting senior management/ line managers
• Excellent verbal, written and interpersonal skills
• Strong customer service skills
• A professional, confident, and proactive approach, with the ability to work in a team as well as own tasks or activities independently
• Experience of managing requests and priorities from an array of stakeholders, in a changing environment
• Strong organizational, forward-planning and stakeholder management skills
• Demonstrate exceptional attention to detail, working to consistently high standards
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
• Good business awareness with sensitivity to highly confidential information
• Communication and relationship-building skills to develop networks both within the company and external
• Assertiveness and strong personal resilience
• Experience and confidence using virtual meeting technologies
• Proficiency with Microsoft Office  

Desirable experience for the role:

• Experience of working in a pharma or healthcare environment